If you need to stop working on a mail merge, you can save the main document and resume the merge later. Microsoft Word retains the data source and field information, and keeps your place in the Mail Merge task pane.
1. On the File menu, click Save As, and then name and save your document as usual.
2. When you're ready to resume the merge, open the document.
The text of the document, along with any fields you inserted, appears.
3. On the Tools menu, point to Letters and Mailings, and then click Mail Merge.
Word displays the Mail Merge task pane, opened to the step where you left off.
4. Continue the merge as usual.
Troubleshoot Mail Merge
You can use main documents that you created in the following versions of Microsoft Word:
• Microsoft Word 2002, 2000, 97, 7.x, 6.x, or 2.x for Windows, if the main document is attached to a data source.
• Microsoft Word 98 for the Macintosh, if the main document is attached to a data source.
• Microsoft Word version 1.x for Windows, if the main document contains a DATA field that identifies the data source.
• Word for the Macintosh or Word for MS-DOS, if the main document contains a DATA instruction that identifies the data source (data document).
Open the main document. If the Mail Merge task pane does not appear, point to Letters and Mailings on the Tools menu, and then click Mail Merge. In step 2 of the task pane (Select starting document), click Label options or Envelope options, and select the size you want.
What was called a catalog in some previous versions of Microsoft Word is now called a directory. You can create one by selecting Directory in step 1 of the Mail Merge task pane and then following the steps in the task pane.
1. Open the main document.
2. On the Mail Merge toolbar, click Main Document Setup, and then click Normal Word document.